2021: Identification documents required for attending the annual general meeting
Shareholders who are natural persons are kindly requested to bring along a valid photo identification document. Shareholders who are legal persons are additionally requested to present a valid registry card.
Shareholder representatives are kindly requested to bring along a valid photo identification document and a valid proxy (original). The proxy may be either an unattested proxy or a notarized proxy. If the entity represented is a legal person, the representative is also kindly requested to bring a valid excerpt of the registry card.
In case AS Tallinna Vesi’s shareholder is a legal person registered in a foreign country, the valid excerpt of the registry card must be either legalized or authenticated with a document certificate apostille and such document must have a notarised translation into Estonian attached thereto.
The representatives’ proxies issued in a foreign country must be notarized and translated into Estonian, and the notarized proxies must be either legalized or authenticated with a document certificate apostille, and such documents must have a notarised translation into Estonian attached thereto. This requirement regarding the proxies applies also if a shareholder who is a natural person, issues a proxy to a representative in a foreign country.
Should a shareholder require a proxy form to appoint a representative, the relevant proxy form is available here, and a prefilled proxy form by which a shareholder authorises Mrs. Mailis Kullerkupp, Chief Lawyer of the Company, to vote on their behalf, is available here.
Should a shareholder use the proxy form to appoint a representative, there are three alternatives for submitting a proxy. NB! With respect to a proxy to be issued to Mrs. Mailis Kullerkupp, please follow the instructions for the submission of the proxy at the bottom of the proxy form.
- A shareholder or a shareholder’s legal representative may fill out the proxy form in an electronic format, print and sign it in accordance with the document authentication instructions outlined above, and thereafter send the original proxy to the representative. Upon registration for the general meeting, the representative must submit the proxy (original) along with the other necessary documents.
- A shareholder or a shareholder’s legal representative may fill out the proxy form in an electronic format, sign it digitally and e-mail it at email@example.com by the end of day (23:59 p.m. GMT+3) on 2 June 2021 at the latest. This alternative is available to the shareholders who have the possibility to use digital signing (ID-card, digi-ID or Mobile-ID). If the proxy is sent using this option, there will be no need to submit the proxy upon registration for the general meeting.
- A shareholder or a shareholder’s legal representative may fill out the proxy form in an electronic format, print and sign it. Thereafter, the signed proxy is scanned and e-mailed at firstname.lastname@example.org, and the original may either be sent by post to the address: Ädala 10, Tallinn 10614, so that it is received no later than 2 June 2021, or the representative must bring the original proxy to the general meeting and submit it along with the other necessary documents upon registration for the general meeting.
If a proxy form has not been properly filled out or submitted as required, AS Tallinna Vesi is entitled not to deem such proxy to be a document certifying the right of representation and may disregard such proxy.