2019: Identification documents required for attending the annual general meeting

Shareholders who are natural persons are kindly requested to bring along a valid identification document with a photo. Shareholders who are legal persons are additionally requested to present a valid registry card.

Shareholder representatives are kindly requested to bring along a valid identification document with a photo and an original of the valid power of attorney. The power of attorney may be either an unattested proxy or a notarized proxy. If the entity represented is a legal person, then the representative must also bring a valid excerpt of a registry card.

In case AS Tallinna Vesi’s shareholder is a legal person registered in a foreign country, then the valid excerpt of the registry card must be either legalized or authenticated with a document certificate apostille and such document must have a notarised translation into Estonian attached thereto.

The representative’s powers of attorney that have been issued in a foreign country must be notarized and translated into Estonian and the notarized powers of attorney must be either legalized or authenticated with a document certificate apostille and such document must have a notarised translation into Estonian attached thereto. This requirement regarding the powers of attorney applies also in case a shareholder who is a natural person issues a power of attorney to a representative in a foreign country.

Should the shareholder require a power of attorney for its representative, a proxy form is available here.

Should the shareholder use the proxy form when appointing a representative, there are three alternatives to submit it:

1. The proxy form is completed in an electronic format, printed and signed by the Shareholder or the Shareholder’s authorised representative, following the document authentication instructions outlined above and the original power of attorney is then delivered to the representative. Upon registration for the general meeting, the representative must submit the original of the power of attorney along with the other necessary documents.
2. The proxy form is completed in an electronic format and digitally signed by the Shareholder or the Shareholder’s authorised representative(s) and sent by e-mail to eliis.vennik@tvesi.ee by the end of day (23:59 p.m. GMT+2) on 29 May 2019 at the latest. This alternative is available to those Shareholders who possess a national identification card, which allows for digital signing of documents (e.g. Estonian ID card). If the power of attorney has been sent using this option, the representative does not need to submit the power of attorney upon registration for the general meeting.
3. The proxy form is completed in an electronic format, printed and signed by the Shareholder or the Shareholder’s authorised representative(s). Thereafter the signed power of attorney is scanned and sent by e-mail to eliis.vennik@tvesi.ee by the end of day (23:59 p.m. GMT+3) on 29 May 2019 at the latest. If the power of attorney has been sent using this option, the representative must submit the original power of attorney along with the other necessary documents upon registration for the general meeting.

If a proxy form has not been completed or a completed proxy form has not been submitted as required, AS Tallinna Vesi is entitled to disregard such a power of attorney.