Identification documents required for attending the annual general meeting

Shareholders who are natural persons are kindly requested to bring along a valid identification document with a photo. Shareholders who are legal persons are additionally requested to present a valid registry card.

Shareholder representatives are kindly requested to bring along a valid identification document with a photos and a valid power-of-attorney. The power-of-attorney may be either an unattested proxy or a notarized proxy. If the entity represented is a legal person, then the representative must also bring a valid excerpt of a registry card.

In case Plc Tallinna Vesi’s shareholder is a legal person registered in a foreign country, then the valid excerpt of the registry card must be either legalized or authenticated with a document certificate apostille and preferably translated to Estonian.

The representative’s powers-of-attorney that have been issued in a foreign country should preferably be notarized and translated into Estonian and the notarized powers-of-attorney must be either legalized or authenticated with a document certificate apostille. This recommendation regarding the powers-of-attorney applies also in case a shareholder who is a natural person issues a power-of-attorney to a representative in a foreign country.

Should the shareholder require a power-of-attorney for its representative, a proxy form is available here.

Should the shareholder use the proxy form when appointing a representative there are three alternatives to submit it:

1. The proxy form is completed electronically, printed and signed by the Shareholder or the Shareholder’s authorised representative(s), following the document authentication instructions outlined above and then delivered to the representative. Upon registration for the general meeting, the representative must submit this power-of-attorney along with the other necessary documents.
2. The proxy form is completed electronically and digitally signed by the Shareholder or the Shareholder’s authorised representative(s) and sent by email to mariliis.topp@tvesi.ee by 5 p.m. (GMT+2) on 16th May 2014 at the latest. This alternative is available to those Shareholders who possess a national identification card, which allows for digital signing of documents (e.g. Estonian ID card). If the power-of-attorney has been sent as described above, the representative does not have to submit the power-of-attorney upon registration for the general meeting.
3. The proxy form is completed electronically, printed and signed by the Shareholder or the Shareholder’s authorised representative(s). Thereafter the signed power-of-attorney is scanned and sent by email to mariliis.topp@tvesi.ee or faxed to +372 62 62 304 by 5 p.m. (GMT+2) on 16th May 2014 at the latest. If the power-of-attorney has been sent as described above, the representative must submit the original power-of-attorney along with the other necessary documents upon registration for the general meeting.
4. If a proxy form has not been completed or a completed proxy form has not been submitted as required, Plc Tallinna Vesi is entitled to disregard such a power-of-attorney.