2026: procedure for the inclusion of additional matters in the agenda and presenting draft resolutions

Shareholders, whose shares represent at least 1/20 of the share capital, may request for additional matters to be added to the agenda of the General Meeting, provided that the relevant request is submitted in writing no later than fifteen (15) days before the General Meeting. These requests must be submitted in electronic format (e-mail: tvesi@tvesi.ee) and signed digitally, so that AS Tallinna Vesi receives those by 8 April 2026 (inclusive) at the latest. 

A draft resolution or a reasoning must be submitted in electronic format (e-mail: tvesi@tvesi.ee) and signed digitally for each additional matter proposed to be included in the agenda of the General Meeting. 

The matters that are within the competence of the General Meeting according to § 298 of the Commercial Code may be submitted to the General Meeting for a resolution. 

A request for an addition to the agenda submitted without a relevant draft resolution or reasoning means that the proposal has not been submitted properly, in accordance with the requirements of the law and such proposal cannot be considered at the General Meeting, therefore, it will not be regarded as an additional agenda item at the General Meeting. 

Shareholders, whose shares represent at least 1/20 of the share capital, may submit in writing a draft resolution in respect to each item on the agenda, both those in the General Meeting’s notice and other shareholders’ proposals for additional agenda items, no later than three (3) days before the General Meeting. Therefore, the proposed draft resolutions must be submitted in electronic format (e-mail: tvesi@tvesi.ee) and signed digitally, so that AS Tallinna Vesi receives those by the end of day (i.e., 23:59 UTC+3) on 20 April 2026 at the latest. 

The proposals for additional agenda items duly submitted to AS Tallinna Vesi and the draft resolutions or reasonings proposed on both the existing and additional agenda items, along with the proposing shareholder’s name, will be published on AS Tallinna Vesi’s website on a business day following the receipt of the proposal. The numeration of additional agenda items will begin with the number following the number of the last agenda item stated in the notice to convene the General Meeting, i.e., additional agenda items will be added to the numeration of the initial agenda items. 

At the beginning of the General Meeting, whilst introducing the agenda, the Chairman of the General Meeting will introduce all agenda items, both those stated in the notice as well as any additional agenda items, and the relevant draft resolutions or reasonings, including alternative draft resolutions put forward for the initial agenda items provided in the notice of the General Meeting.