2026: identification documents required for attending the General Meeting

Shareholders (natural persons and legal representatives of legal persons) are kindly requested to bring a valid identification document with a photo. Shareholders who are foreign legal persons are additionally requested to present an extract from the valid registry card which must be either legalised or authenticated with a document certificate (apostille) and have an attached notarised translation into Estonian. 

Authorised representatives of a shareholder are kindly requested to bring a valid identification document with a photo and a valid proxy (original). The proxy may be either an unattested proxy or a notarised proxy. The representatives’ proxies issued in a foreign country must be notarised and translated into Estonian, and the notarised proxies must be either legalised or authenticated with a document certificate (apostille), and these documents must have an attached notarised translation into Estonian. This requirement regarding the proxies applies also if a shareholder who is a natural person, issues a proxy to a representative in a foreign country. 

Should a shareholder use the proxy form to appoint a representative, there are two alternatives for submitting a proxy. 

1. A shareholder or a shareholder’s legal representative may fill out the proxy form in an electronic format, sign it digitally and e-mail to tvesi@tvesi.ee by 17:00 (UTC+3) on 22/04/2026 at the latest. This alternative is available to those shareholders who have the opportunity of using a digital signature (ID-card, digi-ID or Mobile-ID). If the proxy has been submitted by using this option, there is no need to present the proxy upon registration for the General Meeting. 

1. A shareholder or a shareholder’s legal representative may fill out the proxy form in an electronic format, print and sign it, and have it notarised. Thereafter, the signed and notarised proxy is to be scanned and e-mailed to tvesi@tvesi.ee, and the original may either be sent by post to the address: Ädala 10, Tallinn 10614, so that it is received at 17:00 (UTC+3) on 22/04/2026 at the latest, or the representative may bring the original proxy to the General Meeting and present it along with all other required documents upon registration for the General Meeting. 

AS Tallinna Vesi reserves the right to disregard any proxy form that has not been completed or submitted correctly, and not recognise it as a document certifying the right of representation.